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Marek Makosiej
October 31, 2023
18 min read

How Much Should the Translation of Employee Learning Programs Cost You

How Much Should the Translation of Employee Learning Programs Cost You?

Employee learning programs are a crucial investment for organizations of all sizes. These programs enhance employee development, skill learning, and knowledge and contribute to retention, diversity, well-being, and operational efficiency.


It is important to consider the translation of employee development programs to ensure effective communication and engagement across diverse company locations and worker backgrounds. However, the cost of translation can vary, and organizations need to find the right balance between quality and affordability.


In this article, we will explore the importance of employee learning programs, the different types of employee learning programs available, and get into the role of translation in talent acquisition and employer branding. We will also break down the costs of employee learning program translation, discuss cost-saving strategies, and provide tips on selecting the best HR translation services. So, let's dive in and discover how much the translation of employee learning programs should cost you.








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Why it's Important to Invest in Employee Learning Programs?




Employee learning programs play a significant role in driving organizational growth, employee satisfaction, and performance. By investing in employee learning programs, organizations can bridge the skills gap, foster inclusivity, promote employee well-being, and reduce human error. Let's explore these benefits in detail.





By investing in employee learning programs, organizations can bridge the skills gap, foster inclusivity, promote employee well-being, and reduce human error. Let's explore these benefits in detail.






Reducing Skills Gap for Higher Employee Retention

Investing in employee learning programs is key to bridging the skills gap within an organization. By providing opportunities for new skills development and growth, organizations can ensure that employees have the necessary specific skills to perform their jobs effectively.


This, in turn, leads to higher staff retention rates, as employees feel valued and supported and are more likely to stay with a company that invests in their professional development.


Effective learning methods, such as



  • On-the-job learning
  • Mentorship programs
  • Online courses
  • In-person workshops
  • Workbooks and ebooks
  • Video courses



Remember that continuous development opportunities can enhance your staff performance, job satisfaction, and career growth.





Fostering Inclusivity and Language Diversity

Employee learning programs also play a vital role in fostering inclusivity and embracing language diversity within an organization. By offering diversity training programs, organizations can promote inclusivity, create awareness of unconscious bias, and foster a culture of respect, appreciation, and learning from different cultures and backgrounds.


Additionally, language classes support employees from diverse backgrounds, enabling effective communication, collaboration, and engagement among team members of different language backgrounds.


The ability to work in multiple languages facilitates effective communication and creates a sense of belonging, engagement, and understanding among employees, ultimately leading to a more cohesive, diverse, and inclusive work environment.





Promoting Well-Being and Improving Morale

Investing in employee learning programs is not just about skills development but also about promoting well-being and improving morale. These programs can include initiatives such as



  • Stress management
  • Sexual harassment workshops
  • Conflict resolution
  • Mental health support
  • Work-life balance programs
  • Employee engagement activities



Creating a positive work environment that values employee well-being leads to higher morale, job satisfaction, and better productivity.





Reducing Human Error and their Operational Cost

Employee learning programs also directly impact reducing human error and operational costs. You can minimize



  • Human errors
  • Workplace accidents
  • Compliance violations
  • Process inefficiencies



by providing training on best practices, safety, compliance, and technical skills. Through effective methods, workers gain the skills, knowledge, and confidence to perform their job tasks accurately, resulting in improved operational performance, customer satisfaction, cost savings, and overall efficiency.







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Types of Employee Learning Programs and Training Options




Employee learning programs encompass various training options that cater to specific employee needs and company goals. Let's explore some types of employee learning programs.





Types of Employee Learning Programs and Employee Training Options






Onboarding and Compliance

Employee onboarding programs are essential for new hires, as they familiarize them with company policies, culture, and new job expectations and help them feel welcome and supported.


Compliance training, on the other hand, ensures that your staff understands legal, safety, and ethical guidelines, reducing the risk of compliance violations. Multilingual onboarding materials, compliance materials, and diversity sessions further enhance engagement and job satisfaction, catering to employees of different language backgrounds, cultures, and learning needs.


Additionally, welcoming your new employees is a crucial part of the onboarding process, providing new hires with the necessary knowledge and skills to understand their role at the company, office culture, and tools for the job.






Sales Training and Marketing Training

Sales training programs equip sales teams with effective customer skills, sales techniques, and communication skills, ultimately enhancing sales performance and customer satisfaction. Marketing training programs, on the other hand, focus on developing effective communication, persuasion, and marketing skills among your staff.


Providing multilingual sales materials and client service training programs enables effective communication, engagement, and customer satisfaction, as sales teams can cater to diverse customer needs and preferences, ultimately leading to increased sales performance, customer retention, and company growth.


Aligning these employee learning programs with the specific training needs of the sales and marketing teams is crucial for achieving business goals and maximizing success in the new market.









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Team Building and Leadership Training

Team-building sessions, leadership training programs, and team training are essential for fostering effective communication, collaboration, team dynamics, management skills, and leadership development.


These employee learning programs create opportunities for staff to work together, understand each other's strengths, develop leadership qualities, and enhance emotional intelligence. Multilingual team-building materials and leadership training sessions foster inclusivity, communication, engagement, and job satisfaction.





These employee learning programs create opportunities for staff to work together, understand each other's strengths, develop leadership qualities, and enhance emotional intelligence.





Team members of different language backgrounds can participate fully and contribute effectively to team performance, growth, and company culture. Senior leaders from your company or outside consultants can prepare such a training plan. Nevertheless, ensuring that all staff members are welcome and have an opportunity to join company initiatives greatly impacts the flow of work within your team.






Technical and Safety Training

Technical training programs are designed to equip employees with the technical skills necessary to carry out their tasks with precision and efficiency. On the other hand, safety employee learning programs aim to ensure that employees adhere to safety regulations, minimize workplace accidents, and prioritize employee well-being.


By offering this type of training, organizations can enhance the employee experience, increase engagement levels, boost job satisfaction, and improve overall performance. This is because employees from diverse linguistic backgrounds can access training content in their preferred language, resulting in



  • Enhanced skill development
  • Improved performance
  • Increased safety awareness and
  • Greater process efficiency





Technical training programs are designed to equip employees with the technical skills necessary to carry out their tasks with precision and efficiency. On the other hand, safety employee learning programs aim to ensure that employees adhere to safety regulations, minimize workplace accidents, and prioritize employee well-being.





Inclusion and Diversity Training

The primary goal of inclusion training programs is to foster diversity, equity, and inclusion within the workplace. These programs aim to cultivate a culture that values and respects employees from all backgrounds by promoting understanding and appreciation.


On the other hand, diversity training programs focus on creating awareness of unconscious bias and fostering inclusivity, effective communication, collaboration, and engagement among team members with different cultural, language, and diversity backgrounds.


By providing multilingual diversity training materials, conducting diversity training sessions, and offering training on cultural competence, organizations can enhance worker engagement, communication skills, diversity awareness, job satisfaction, company culture, and overall performance. Employees can learn from one another, embrace diversity, and work effectively in diverse teams.





Customer Service and Soft-Skills Training

Investing in customer service care programs can greatly benefit businesses by improving customer satisfaction. These programs equip employees with the necessary skills to provide exceptional service, enhancing their communication and problem-solving abilities. As a result, staff can effectively address customer needs and concerns through tailored training sessions, leading to higher engagement and job satisfaction.


By creating a customer-centric work environment, businesses can motivate their employees to deliver outstanding service, leading to happier customers and greater business success.


Additionally, soft skills training programs can enhance various skills in employees, such as leadership, communication, teamwork, adaptability, and problem-solving abilities. This prioritization of investment in soft skills training programs and online learning can establish a favorable work environment emphasizing employee growth, career progression prospects, effective communication, high staff engagement, and job satisfaction. This commitment contributes to the company's overall performance, expansion, and retention of talented individuals.








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Translating Internal Employee Learning Programs and Training Materials




Now that we have explored the types let's dive into the importance of translating internal employee learning programs and materials to ensure effective communication, engagement, and learning outcomes across diverse employee populations.





Translating Internal Employee Learning Program and Training Materials





Translation of Ebooks, PDFs, and Other Training Materials

Translation of training materials, such as ebooks, PDFs, and other learning materials, is crucial to making training accessible to a wider audience. By translating training materials into different languages, organizations can ensure consistency, accuracy, and effective communication of training content across different regions, employee populations, and learning preferences.


This, in turn, enhances employee learning outcomes, engagement, job satisfaction, diversity, and inclusion, as employees can access training materials in their preferred language, learn at their own pace, and feel supported in their learning journey.





Training Video Localization

Training videos prove to be a highly effective tool for employee learning programs because they offer visually appealing and interactive learning experiences. When training videos are tailored to specific regions, organizations can elevate engagement, retention of information, communication, and overall learning outcomes.


This is achieved by allowing employees to access training videos in their native language, comprehend cultural references, and establish a stronger connection with the content being taught. As a result, this contributes to increased employee satisfaction, diversity, improved communication strategies, and a thriving learning culture, and ultimately enhances the effectiveness of the entire employee learning program.









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Online Training Platform Localization

The popularity of online training platforms for employee learning programs has grown significantly due to their advantages in terms of flexibility, accessibility, and engagement. By adapting online training platforms to different languages, organizations can reach a global audience of employees and improve their learning experience, engagement, communication, retention, and satisfaction.


Delivering online training materials in employees' native languages ensures effective communication on these platforms, meets specific employee needs and preferences, and promotes diversity. Ultimately, this contributes to successful learning outcomes, job satisfaction, and talent retention.









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The Role of Translation in Talent Acquisition and Employer Branding




Employee learning programs, when translated, also play a significant role in talent acquisition, diversity, and employer branding. Let's explore how the translation of employee learning programs contributes to attracting Gen Z talent and serves as a recruitment tool.





The Role of Translation in Talent Acquisition and Employer Branding






Attracting Gen Z Talent

The modern workforce is witnessing the entry of Gen Z talent, who come from diverse backgrounds, possess unique skills, and have distinct learning requirements. To attract such talent and provide growth opportunities, organizations must create employee learning programs catering to Gen Z's diversity, inclusivity, and adaptability values.


One way to achieve this is by offering translated training materials that resonate with Gen Z talent worldwide. Providing multilingual materials demonstrates a commitment to fostering diversity and promoting effective communication, engagement, and career development opportunities. Like Gen Z, millennial workers value growth opportunities when evaluating a potential job.


Organizations that offer multilingual employee learning programs show that they value diversity and are willing to go the extra mile to accommodate their staff's needs. By embracing language diversity, companies can attract top talent from different backgrounds and provide them with a more inclusive work environment.


Multilingual employee learning programs can also help improve participation and retention rates while enhancing overall organizational performance. Such initiatives reflect positively on an organization's brand image and help build a reputation as an employer that values diverse perspectives.





Using Translation as a Recruitment Tool

Using translation services for job postings, career pages, culture content, and interview communication can serve as a powerful recruitment tool to attract a diverse range of candidates with different language backgrounds. By translating job postings, companies can broaden their reach to a larger audience while also demonstrating inclusivity, effective communication, and respect for candidates' language skills.


Localizing career pages can improve the candidate experience and encourage greater engagement, creating more opportunities for diverse talent to apply. Additionally, conducting multilingual interviews showcases an organization's commitment to effective communication, diversity, and engagement - all of which contribute to talent acquisition, diversity, and talent retention.


Companies prioritizing translation and localization in their recruitment strategies can attract a wider pool of candidates while cultivating a more inclusive work environment where your workers feel valued and appreciated.








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Breakdown of Employee Learning Program Translation Costs




When translating employee learning programs, organizations must clearly understand the translation costs involved and consider cost-saving measures. Several factors, including language combinations, content volume, and complexity of the subject matter, can influence HR translation costs.





Breakdown of Employee Learning Program Translation Costs





It is important to keep in mind that investing in high-quality translations can help companies communicate effectively with staff who may speak different languages or come from diverse cultural backgrounds. This ultimately leads to a happier and more productive workforce. Additionally, it helps companies maintain regulatory compliance across different markets and regions where they operate.






HR Translation Costs and Savings

The cost of translating employee learning materials can range from $10 to $100 per page of a publishable document. However, providing exact estimates is impossible without closely examining the content.


Localization companies must know the word count to estimate the cost. The number of words in a file can vary depending on factors such as font size, formatting, and the inclusion of graphics. A word is defined as a combination of letters or special characters for translation purposes. Numbers followed by spaces are also considered as words. The same applies to proper names, links, dates, and measurements.


Special tools the localization company uses help accelerate the localization process by prompting how many repetitions are included in your files and how the repeated segment has been previously translated. Repetitions are charged up to 75% less. This way, your HR translation cost can be reduced by up to 36% thanks to the use of translation technology


The translation rate is also affected by the source language. For English-Japanese translation, the rate will be lower (with an average freelance translation-only rate of $0.16) compared to Italian-Japanese translation (with an average freelance translation-only rate of $0.18).






Training Video Localization Cost


When it comes to video localization purposes, the length of a video is measured in minutes. Each minute started is included in the total number of minutes. The number of words spoken within a minute of speech varies between 100 and 150. At the average speaking rate of 130 words per minute (wpm), a speech that lasts for 3 minutes will have about 390 words.


There are a few different ways to localize your training video content. You can leave the original language and record a voice reading the translated version or include translated captions. You can also go for the most complex version and completely replace the soundtrack in one language with the recording in another language.


For training material, make sure that subtitles are only used for the more advanced training material. Basic material should include fewer distractions (for example, reading the captioned dialogues) for the sake of better general comprehension. It also may not be the best solution for training materials prepared for younger employees like Gen Z.


By following these strategies, organizations can reduce their translation expenses significantly while ensuring that their workers receive high-quality training materials that meet their specific needs. Moreover, investing in professional translation services also shows commitment towards your staff. It demonstrates that you care about their well-being and are taking active measures to ensure they have access to essential information regardless of their native language. In addition to enhancing morale and satisfaction levels, it also helps improve overall staff retention.









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Selecting the Best HR Translation Services




When choosing HR translation services, organizations should prioritize service providers with specific areas of expertise, accurate and culturally sensitive translations, talent management experience, the ability to meet tight deadlines and secure and confidential translation services. Organizations can ensure effective communication, engagement, diversity, compliance, retention, talent development, job satisfaction, and company growth by selecting service providers who specialize in employee learning programs.





Selecting the Best HR Translation Services





Accurate and culturally sensitive translations are essential for communicating training materials effectively to staff with diverse language backgrounds and learning needs. The talent management experience of service providers contributes to effective communication, diversity, compliance, retention, talent development, job satisfaction, internal culture, growth opportunities, and talent acquisition.


Choosing service providers who can meet tight deadlines for training materials ensures effective communication, engagement, diversity compliance, and learning outcomes. It is also important to prioritize companies that offer secure and confidential translation services to protect personal data and ensure compliance with regulations.









Key Considerations




Investing in employee learning programs is vital for the success and growth of your organization. These programs not only help bridge the skills gap and increase retention but also promote inclusivity, improve morale, and reduce human error. However, to fully realize the benefits of these programs, it is crucial to translate the training materials and resources into different languages.





Are you ready to take on the challenge and translate your employee learning program? Book your free consultation, tell us about your needs, and we'll help you create a better and more inclusive working environment for your employees.





Doing so can attract a diverse talent pool, enhance your employer branding, and create a more inclusive workplace. When considering the cost of translation, it is important to weigh its value against the impact it can have on your organization's overall success.


To ensure high-quality translations that accurately convey your training materials' nuances and subtleties, it's recommended to seek professional HR translation services. With their expertise in translating HR content, you can be sure that your program's message will be communicated effectively across different languages.



Are you ready to take on the challenge and translate your employee learning program? Book your free consultation, tell us about your needs, and we'll help you create a better and more inclusive working environment for your employees.




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